Employment Opportunities

JOB SUMMARY:

The Administrative Assistant is responsible for providing professional administrative support to multiple departments including Human Resources and Accounting, working toward department/company goals and objectives.

KEY FUNCTIONS/DUTIES:

• Front Desk Reception/phone call routing
• Office and Breakroom supply management
• Assistance with employee meeting and event planning
• General office maintenance (report and track to landlord and/or Office Manager)
• Accounting processes:

• • Cash Application
  • Customer invoicing
  • Billing review, processing and completion (mail, e-mail, EDI)
  • Purchasing and receiving support to management

• Other duties/tasks as assigned by CEO, CFO, and Commercial Director

REQUIRED QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each key function to required professional standards while maintaining professionalism. Successful performance includes the ability to apply common sense understanding to carry out instructions furnished in written or oral form. Critical thinking and problem-solving skills are extremely important to this position.

EDUCATION:

• High School Diploma or GED

EXPERIENCE:

Previous experience in an administrative role with billing and accounting responsibilities is a plus.

SKILLS:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills with strong interpersonal skills and the ability to interface with all levels of organization
• Excellent organizations skills with focus on detail and accuracy
• Multi-tasking and problem-solving skills
• Customer Service Skills
• Notary Public (Catexel Nease will pay for training/certification)

PHYSICAL DEMANDS AND SCHEDULE:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to navigate various departments of the organization’s physical premises.
• Schedule is M-F 9:00 AM – 3:00 pm with a .5-hour lunch daily, 27.5 hours weekly

BENEFITS:

Benefits include Health, Dental, Vision, Life, Short and Long-Term Disability Insurances, Health Savings Accounts, 401(k) matching, Paid Time Off (PTO), and Employee Assistance Program (EAP).